Day Camp FAQ | Denver YMCA

Day Camp FAQ

Welcome to the YMCA of Metro Denver's Summer Day Camp

This year we expect to have more than 1,500 kids in day camps across the metro area building memorable experiences, cultivating friendships, and most importantly, having fun. To better serve our families we have compiled our most frequently asked questions about YMCA Camp. If you do not find the answer to your questions below, please contact us at 720 524 2792 or summercamp@denverymca.org

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YMCA PARTNERS WITH ePACT

As a licensed child care provider, the State of Colorado requires the YMCA to collect extensive health and emergency information on each camper. As a result, the YMCA has partnered with ePACT, a secure, HIPPA compliant online portal that that will collect and streamline your information. Submitting this information is mandatory and must be completed to attend camp.

So what is ePACT?

ePACT is an online network, where you can securely add, manage and share your child’s key health and emergency contact details with the YMCA. Learn more about ePACT here.

Why are we using ePACT?
  • It saves you time: You only need to input your information once into ePACT. Next time, you’ll only need to review the information, taking less than a minute!
  • It offers improved privacy and security: Paper forms can be lost or misplaced. ePACT’s privacy and security measures exceed those of online banks and they are HIPPA compliant.
  • It gives you peace of mind: ePACT makes it easy for you to share health and emergency contact details, so we can provide the best support for your child. Plus, you can update this anytime in the comfort of your home and we will automatically receive those new details.
Can my child still attend if I did not fill out ePACT?

Your child's safety is the YMCA's #1 priority so your child CANNOT attend the YMCA daycamp without the online paperwork and attachments completed and submitted through ePACT. If you come to drop off on the first day of camp with incomplete ePACT, your child will not be able to stay, and your spot will be forfeited, with no refund or credit.

 

ePACT Cheat Sheet

 

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WAITLIST

What happens if the camp location I want is full?

If your preferred camp is already at capacity, then you can be added to that camp’s waiting list. To do so, you must complete a regular registration for that camp online. Since you are processing a registration for a camp that is full you will not be prompted to pay the weekly deposits instead you will only have to pay a $50 registration fee. Once you fill out the registration form and finish the process, you will be automatically added to the camp’s waiting list for the weeks you selected. Please note that you must select all the weeks you would like to your child to be added to the waiting list for. 

 How do I know where I am on the waiting list?

To know where your child is on the waiting list, we would be more than happy to help. Please call contact us at 720 524 2792 or summercamp@denverymca.org, and a Child Care Registrar can assist you. Your child’s position on the waitlist might vary each week, depending on registrations of other children. For example, if your child is 4th in line for one week, it is possible that they are 10th for another week. All camps register week by week.

How do I know if/when my child is moved off of the waiting list?

Once a camp location is full, it's important to remember that camp openings are purely dependent on cancellations. Our waitlist is a first come, first served so when a cancellation is made for a particular week, the next person in line on the waiting list for that week is then pushed through and enrolled. We then notify the parents of enrollment via email, phone or invoice and process a payment for deposits. We recommend that if a location has an extensive waitlist, that you sign up for another location. Unfortunately, we have no way to predict cancellations or your child's ability to get into a location and we would hate to have your child miss out! 

What if I want my child to be removed from a waitlist?

All cancellations must be submitted via email to summercamp@denverymca.org (whether it is removing from the waitlist, or a regular registration). If we do not receive a waiting list cancellation from you, then we will assume you are still interested in a spot if it becomes available and payment will be processed. Additionally, please note that once your child has been removed from the waiting list (through cancelation), we cannot place them back in the same spot if you change your mind. In that situation, you will be instructed to re-register.

 

 

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PAYMENTS

Registration Fee:

A $50 registration fee is due at the time of registration per child.

Deposits:

A $25 deposit per week per child is due at registration. Deposits are non-refundable and non-transferable.

Payment:

Each regualr camp week costs $215 per child and each $25 weekly deposit you have paid will count towards that total. Full payment is due two weeks before the start of each week. If your payment is not received by the appropriate due date, the YMCA reserves the right to cancel your reservation and deposit for that session, and all remaining weeks, will be forfeited with no refunds issued or credited. Please see below for our due dates for each week of camp.

 

 

Automatic Payments: 

The system will automatically set your account on a Weekly Auto-Draft with the credit card, debit card or bank account you registered with.

You may remove the auto-draft feature through your Y account. Once logged in, go to My Balance Page. Select the arrow next to the month under Scheduled Payments and choose remove. You must repeat this process for each registered week. If you experience any issues or need assitance, contact us at 720 524 2792 or summercamp@denverymca.org.

How can I change my Registration?

All changes to your registrations (weeks registered, location, cancellations etc.) must be emailed to summercamp@denverymca.org two weeks prior to the start of your child’s specific camp date. Please note deposits are non-refundable and non-transferable. Families with cancellations that are submitted less than two weeks in advance will not be refunded the $190 difference. 

 

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GENERAL CAMP QUESTIONS

How old does my child need to be to attend camp?

The YMCA accepts children ages 5-12 years of age. Please note that your child must be 5 years old to register them in our camp program. If your child’s 5th birthday is after our February 20, 2019 camp launch date, you will have to wait to register them once they have come of age.

 

 

Should I send my child to with sunscreen?

Yes. Each family must provide sunscreen for their child and give it to our staff on the first day of camp. All bottles must be labeled with the child's name. 

Late Drop Off:

On regular days (no field trips), families may choose to drop their child off late, but the parent must transport them to the exact location where they are supposed to be at that time.

 

 

On field trip days, families are responsible to drop their child off well before their scheduled departure. If a child is brought to a field trip location because they did not make the departure time, the parent will be required to sign the child in with the camp director even if the child has a “permission to walk” form. 

If you plan to drop your child off later in the day, please call and email the camp director to let them know, giving them enough time to plan.

Late Pick Up:

Children are supervised at the YMCA Child Care Site until 6 pm. A late fee of $1 per minute/per child will be charged after 6:05 pm. As a courtesy, please make sure to call and/or email our camp director to let them know that you will be late to pick up!

 

 

Camp T-shirts:

Your child will receive a Camp T-shirt when your child is fully registered to the Day Camp program. Camp shirts must be worn on all field trips and labeled with your child's name. Additional camp shirts will be on sale for $5 each during camp orientation.  

 

 

Ratio:

The YMCA follows CDHS guidelines for the State of Colorado. The YMCA has a 1:15 ratio for school age childcare and camp. A 1:10 ratio is in effect during swim days and field trips. 

What should campers bring EVERY DAY?

Please bring: a cold lunch, two light snacks, a water bottle, sunscreen, closed-toed shoes and swimming gear (on water days). 

What should campers NOT bring?

Please do not allow your child to bring expensive clothes, gang clothing or items such as guns, knives, or any type of weapon or propellant toy, iPod, iPad, cell phones, game boys, pets of any kind or money unless specified in weekly schedule. DO NOT LET YOUR CHILD BRING ANY ITEM HE/SHE CANNOT AFFORD TO LOSE! The YMCA is not responsible for lost or stolen items.

 

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CCCAP

What is CCCAP?

The Colorado Child Care Assistance Program is a government funded program that provides financial assistance with child care costs to eligible, low-income families.

How do I get CCCAP?

Families apply through the human services department in the County where they reside.

How does CCCAP operate at the Y?

It is important to note that we offer a limited number of CCCAP spots in our Before and After School and Summer Camp programs.
Our CCCAP Interest List for the academic year opens at the beginning of July, while our CCCAP Interest List for the summer opens at the beginning of April.
Both lists operate on a first-come, first-serve basis, where families may request to be added to the list for one of our CCCAP eligible sites and start the registration process.

Do CCCAP families register their children online?

CCCAP families do not register online! Please contact us to inquire about our CCCAP availability. If and when you are offered an official spot, we will initiate the registration
process with you that is unique to CCCAP families.

What is the difference between CCCAP and the Y’s Financial Assistance Scholarship? 

CCCAP is a social service that offers financial assistance to families in the form of government subsidies paid directly to a child’s child care provider. The Y’s Open Doors Scholarship offers financial assistance to families using funds we have raised through our Annual Campaign and donors. CCCAP and the Y’s Open Doors Scholarship may not be used simultaneously.

Who oversees CCCAP at the Y?

Samantha Grandgenett is our Social Services Coordinator who oversees CCCAP. Please feel free to contact her at sgrandgenett@denverymca.org or (720) 524-2735.