Summer Day Camp

Instructions for Creating A New Account

(If you have previously registered for any Denver YMCA program (sports, swim lesson, out of school time or membership) - you already have an account in the system, please use your email address associated with that account.

FIRST TIME WITH THE DENVER Y, PLEASE FOLLOW THESE STEPS TO SETTING UP AN ACCOUNT:

1. To set up a New Account, click here. 
2. Select Sign Up from the top right. 
3. From the “Choose a Location” drop down menu, select “YMCA School Aged Childcare and Camp”.   
4. Select “Participant.” Select “Next.” 
5. Fill out the email address, create a password and complete the remainder of the form. Select “Next.” 
6. You will be prompted to add your family members.
7. Once you’ve added all family members, you will see a Welcome screen. That means you have successfully set up your account! 
8. Next, go to the YMCA Summer Day Camp Page. 
9. Go to the drop down list of Day Camp Locations.
10. Select your Location/City.  
11. A list of sites/schools will appear. Next to the site/school that you prefer, select the “Register” button. There are options on the left to sort by “Location” and/or “Date Range”. Make your selection. For each selection, you will be able to see the description, age eligibility and cost. Click the blue “Register” button in the top right corner.   
12. At this point, you will be prompted to Log In. Since you already created an account, you will enter the email address or phone number you registered with. 
13. You will be prompted to select the Family Member that will be joining the program.  
14. Select instances that the child will be attending. Then, click “Next.” 
15. Add all persons authorized to pick up the child up from the program, including yourself and click “Save.” Continue adding all persons authorized to pick up the child. Click “Next.”  
16. Fill out the registration questions and then read and agree to the Terms and Conditions. Click “Next.”   
17. Read through the Release and Waiver of Liability. Click the blue “Accept & Sign” button and capture the electronic signature (use your finger or your mouse).   
18. The next screen will show the amount that is due at registration and the amount that is due in the future. Click the blue “Next” button.  
19. Select a payment method from the “Select Payment Method” drop down list.
20. Enter the credit/debit card or bank account information. If you want to pay in advance, enter the desired payment amount in the “Payment Amount” field. Click “Pay.” Registration is not complete until payment has been made.

If your transaction is processed, a message will be sent to the email you registered with confirming your child’s camp registration. 

Note! If the camp is full, your child will be added to the Wait List. You will not be charged at this time. If your child is moved off the Wait List and into the camp, you will receive an email confirming registration and payment will be processed.  

If you have any questions, please contact the Solution Center here or 720 524 2700. 

Online registration takes 5-10 minutes. Please use Firefox or Chrome as your browser. 

We have a two-part registration process:

• STEP ONE: Register your child/ren for camp through the links below, this will reserve your child's spot. This includes paying a $50 non-refundable registration fee per child and deposits.
• STEP TWO: The guardian will receive an email invitation from a platform called ePACT to submit their child’s medical information (and immunizations) online before the start of the program. Please expect to receive the invitation 3 to 4 days after you initially register your child through our website.

1. Go to the drop down list of Day Camp Locations. 
2. Select your Location/City. 
3. A list of sites/schools will appear. Next to the site/school that you prefer, select the “Register” button.  (Registration buttons will go live on March 8 at NOON)
4. There are options on the left to sort by “Location” and/or “Date Range”. Make your selection. For each selection, you will be able to see the description, age eligibility and cost. Click the blue “Register” button in the top right corner.   
5. At this point, you will be prompted to Log In. 
6. For an existing account, enter an email address or phone number. Note: the phone number or email address must be the same as the one used when you originally signed up. If you’re unsure about the phone number or email address you used, please contact the Solutions Center at 720 524 2700, option “0.” 
7. Once you are logged in, select the Family Member that will be joining this program.  
8. Select instances that the child will be attending. Then, click “Next.” 
9. Add all persons authorized to pick up the child up from the program, including yourself and click “Save.” Continue adding all persons authorized to pick up the child. Click “Next.”  
10. Fill out the registration questions and then read and agree to the Terms and Conditions. Click “Next.”   
11. Read through the Release and Waiver of Liability. Click the blue “Accept & Sign” button and capture the electronic signature (use your finger or your mouse).   
12. The next screen will show the amount that is due at registration and the amount that is due in the future. Click the blue “Next” button.  
13. Select a payment method from the “Select Payment Method” drop down list. 
14. Enter the credit/debit card or bank account information. If you want to pay in advance, enter the desired payment amount in the “Payment Amount” field. Click “Pay.” Registration is not complete until payment has been made. 
15. If your transaction is processed, a message will be sent to the email you registered with confirming your child’s camp registration. 

Note! If the camp is full, your child will be added to the Wait List. You will not be charged at this time. If your child is moved off the Wait List and into the camp, you will receive an email confirming registration and payment will be processed.  
 
If you have any questions, please contact the Solution Center at childcare@denverymca.org. 
 

Registration Fee: A $50 registration fee is due at the time of registration per child. 

Deposits: A $25 deposit per week per child is due at registration. Deposits are non-refundable and non-transferable. Deposits will count towards the weekly camp fees.

Automatic Payments:  The system will automatically set your account on a Weekly Auto-Draft with the credit card, debit card or bank account you registered with. 

You may remove the auto-draft feature through your Y account. Once logged in, go to My Balance Page. Select the arrow next to the month under Scheduled Payments and choose to remove. You must repeat this process for each registered week. If you experience any issues or need assistance, contact us at 720 524 2700 or childcare@denverymca.org. 

Payment: Each regular camp week costs between $190 and $250 per child (depending on location and reflects the Free and Reduced Lunch of the area) and each $25 weekly deposit you have paid will count towards that total. Full payment is due two weeks before the start of each week. If your payment is not received by the appropriate due date, the YMCA reserves the right to cancel your reservation and deposit for that session, and all remaining weeks, will be forfeited with no refunds issued or credited. Please see below for our due dates for each week of camp. 

The YMCA is allowing families to make payments in advance to ease the financial commitment. Families can log in at any time to schedule a payment, or they can contact the Solution Center. 

For advance, scheduled payments, please email: childcare@denverymca.org. 

The YMCA accepts children ages 5 to 12 and up to 15 years of age, depending on location. Please note that your child must be 5 years old to register them in our camp program. (Kindercamp is for kids 4-5 who are entering Kindergarten in the fall).  

All changes to your registrations (weeks registered, location, cancellations etc.) must be emailed to childcare@denverymca.org two weeks prior to the start of your child’s specific camp date. Please note deposits are non-refundable and non-transferable. Families with cancellations that are submitted less than two weeks in advance will not be refunded the difference. 

***Prior to registering for camp, CCCAP families should contact their CCCAP caseworker by the 3^rd week of April to get authorized for Camp 2021. CCCAP does not authorize care until 45-60 days from the start of the program. As of May 1, we are on waitlist for CCCAP spaces available in select camps - CCCAP spots are limited. You will not be able to register for camp until we receive CCCAP Authorization for the correct location. Without authorization you will be responsible for the full cost of camp. ***

What is CCCAP?

The Colorado Child Care Assistance Program is a government funded program that provides financial assistance with child care costs to eligible, low-income families.

How do I get CCCAP?

Families apply through the human services department in the County where they reside.

How does CCCAP operate at the Y?

It is important to note that we offer a limited number of CCCAP spots in our Summer Camp programs.

Our CCCAP Interest List for the summer opens at the beginning of April, to get more info please complete this form.

Both lists operate on a first-come, first-served basis, where families may request to be added to the list for one of our CCCAP-eligible sites and start the registration process.

Do CCCAP families register their children online?

CCCAP families do not register online! Please contact us to inquire about our CCCAP availability. If and when you are offered an official spot, we will initiate the registration process with you that is unique to CCCAP families.

What is the difference between CCCAP and the Y’s Financial Assistance Scholarship? 

CCCAP is a social service that offers financial assistance to families in the form of government subsidies paid directly to a child’s child care provider. The Y offers financial assistance to families using funds we have raised through the generosity of our donors. CCCAP and the Y’s scholarship may not be used simultaneously.

To use CCCAP benefits for the YMCA Day Camp program, please call 720-524-2700 or email solutioncenter@denverymca.org to inquire about available slots. Not all program locations are CCCAP eligible and we have limited slots that are available on a first-come, first-served basis. Please do not register online as you will be charged full-price and end up accountable for the balance!

***As of April 1, we are on a waitlist for all financial assistance***

Through the generosity of our donors, the YMCA is able to offer a limited number of scholarships for summer day camp, to apply please fill out the scholarship form and submit to scholarships@denverymca.org.

QUESTIONS? Please contact our Solution Center here. 

YMCA PARTNERS WITH ePACT

As a licensed child care provider, the State of Colorado requires the YMCA to collect EXTENSIVE health and emergency information on each youth. This information is mandatory to attend our programs. To facilitate this process the YMCA has partnered with ePACT, a secure, HIPPA compliant online portal that that will collect and streamline your information.   

So what is ePACT? ePACT is an online network, where you can securely add, manage and share your child’s key health and emergency contact details with us. Learn more about ePACT here.

Why are we using ePACT?

• Saves you time: You only need to input your information once into ePACT. Next time, you’ll only need to review the information, taking less than a minute!
• Improved privacy and security: Paper forms can be lost or misplaced. ePACT’s privacy and security measures exceed those of online banks and they are HIPPA compliant.
• Peace of mind: ePACT makes it easy for you to share health and emergency contact details, so we can provide the best support for your child. Plus, you can update this anytime and we will automatically receive those new details.

Can my child still attend if I did not fill out ePACT? Your child CANNOT attend the YMCA before and after school program or summer camp without the online paperwork and attachments completed and submitted through ePACT. If you come to drop off on the first day of school with incomplete paperwork, your child will not be able to stay, and your spot will be forfeited, with no refund or credit, since your space had been secured.

More about ePact

YMCA Day Camp is a safe and fun environment where your child will build friendships, have fun and make lifelong memories. Each week is theme-based and campers will participate in on-site and off-site activities. Campers will do different arts and crafts, team building and sports!  

Calendars and additional info will be provided to you in May. 

Late Drop Offs: 

On-site day camp families may choose to drop their child off late, but the parent must transport them to the exact location where they are supposed to be at that time. 

On field trip days, families are responsible for dropping their child off well before their scheduled departure.  

If you plan to drop your child off later in the day, please call and email the camp director to let them know and giving them enough time to plan. 

Late Pick Ups:

Children are supervised at the YMCA Child Care Site until 6 PM. A late fee of $1 per minute/per child will be charged after 6:05 PM. As a courtesy, please make sure to call and/or email our camp director to let them know that you will be late to pick up! 

We follow the current state and county guidelines. As we get closer to the start of camp, we will update you on current COVID-19 protocols.

The YMCA follows the Colorado Department of Human Services guidelines for the State of Colorado. The YMCA has a 1:15 ratio for school age childcare and camp.

A 1:10 ratio is in effect during swim days and outings.

In May, you will receive a 2021 camp t-shirt when your child is fully registered for the day camp program. Camp shirts must be worn on all field trips and labeled with your child's name. Additional camp shirts will be on sale for $5 each after the first week of camp.   

Please bring a backpack with:

• a mask
• a cold lunch
• two snacks
• a water bottle
• sunscreen
• closed-toed shoes
• swimming gear (on water days)  

PLEASE PUT YOUR CHILD'S NAME ON ALL ITEMS. 

Please do not allow your child to bring anything that can be lost, broken or misplaced, the YMCA is not responsible for lost, stolen, damaged or misplaced items.